Journal Entry for Goods Received

Goods received is the time that the supplier handles the goods to the customers.

Purchasing is the process of the company finding suppliers, comparing quotes, placing orders, receiving goods, and making payments. There are different treatments that a company has to make at each stage of the purchasing process.

There are a few key things you need to understand about the purchasing process before you can successfully purchase anything. The first step is to identify what you want and need. Once you know that, you can start looking for suppliers and compare prices. After that, it’s time to make a decision and place your order. Finally, you’ll need to make sure you receive and inspect your purchase items.

The first step in the purchasing process is to identify what you need and want. This may seem like an obvious step, but it can be tricky to determine exactly what you need. In a big company, the purchase items have to be approved by the individual head of the department before being processed by the purchasing department.

Once you know what you need, the next step is to find a supplier. The purchasing department can go through the supplier lists which consist of the previous purchase. The purchase officer can find more suppliers if the supplier list is not enough to make a good comparison. It is important to compare prices between suppliers to get the best deal.

After the company found a supplier, it is time to place the purchase order. This can be done in a few ways, such as online or over the phone. Make sure you read the terms and conditions before you place your order, so you know what to expect. If it is a big purchase, both seller and buyer may need to sign a purchase agreement or contract which can include the term and conditions of both parties.

When the company finds a supplier, compares quotes, and places an order, they are not required to make any recording. But when receiving the goods, the company has to make a recording in the financial statement. It is the point that ownership is transferred from seller to buyer. The company that receives goods must record the goods as inventory or fixed assets which depend on the nature of the purchased item.

Journal Entry for Goods Received

When the company receives goods from a supplier, it means the risk and reward are transferred. It will be the company’s responsibility for the goods. The company also be able to take benefit from goods such as using them in production or selling to third parties. Most suppliers will not yet bill invoices alongside goods, but the receiver has to record the liability. So they can use the price on the purchase order to record the accrued payable. If the supplier also attaches the invoice, the company can record accounts payable instead of accrued payable.

The journal entry is debiting inventory and credit accrued payable.

Account Debit Credit
Inventory $$$
Accrued Payable $$$

The transaction will increase the inventory balance on the balance sheet. The purchased items can be classified as fixed assets if they meet the criteria to be capitalized. The other side will increase the current liability on the balance sheet.


Company ABC is a car manufacturer. On 01 March, company placed an order to spare parts from the supplier. They order 1,000 units of spare parts at $ 20 per unit. On 15 March, the supplier deliver 500 units of spare parts, but the invoice is not yet delivered. Please prepare a journal entry for goods received.

On 01 March, ABC has placed an order with the supplier. They have to contact the selling department and ensure the spare parts will be ready on the expected date. The company does not require to make any recording into the financial statement.

On 15 March, ABC receive the spare parts for 500 units from the supplier. So they have to record them as inventory on the balance sheet. However, the invoice is not yet delivered, so ABC has to record accrued payable base on the purchase order.

The journal entry is debiting inventory of $ 10,000 and credit accrued payable of $ 10,000.

Account Debit Credit
Inventory 10,000
Accrued Payable 10,000